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Project Coordinator

Overview
GENERAL SUMMARY OF POSITION: Under the direction of the Director or designee, the Project Coordinator I provides analysis and support for projects, administrative, and general operations. Responsible for independent action on multiple projects as assigned. Tasks vary according to the priorities of the department.
Responsibilities
MAJOR RESPONSIBILITIES:
Organize and plan work activities of the Department for review with appropriate senior staff
Implement and manage tasks in accordance with departmental objectives
Participate as a member of project teams
Assist senior staff with project development activities: compiling data, drafting reports, and assisting with special projects
Maintain project plans in Microsoft Project and produce related project reports
Compile and analyze data, and draft project reports for review by senior staff
Initiate and maintain contact with key personnel including staff, department heads and external parties
Update the Director or designee on project details and changes in a timely manner
Review pertinent correspondence, communications and other background materials on a daily basis to remain current on project and operation details
Draft routine correspondence, meeting minutes, management reports for the Director or designee and department staff
Prepare multi-media presentations and reports utilizing a variety of software applications including, but not limited to: Microsoft Word, PowerPoint, and Visio
Develop and maintain time schedules for department staff, project events and office activities
Maintain project files and support materials
Perform other duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
Bachelor's degree in business administration, a related field, or equivalent experience
1 year of experience coordinating and planning projects
Ability to work in a team and meet performance deadlines in a dynamic environment
Excellent oral and written communication skills necessary to interact with clients and staff
Demonstrated experience in using computer-based tools including electronic mail, word processing, spreadsheet and database products.
Additional Information
This position will work in the Vaccine and STI Reimbursement Program Unit. The position will be primarily responsible for the service data entry of high volume claims as well as insurance verification. Preferred skills include strong organizational skills and attention to detail.

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